This "Event" platform offers a set of features including:
- Proposal of a preconfigured website
- Registration of Participants with free or paid packages(online payment or other methods)
- Monitoring of registrations by the Organizers
- Communication submission by the Organizer
- Monitoring of submissions by a Scientific Committee
- Editing of the event's acts by the Organizer
The use of these features is governed by these general conditions.
ARTICLE 1 - Definitions
Any seminar, colloquium, symposium, days, round table, discussion, working group or the like fall within the scope of the term “Event”.
The person who organizes the event and ensures it is set up and held.
Any natural person who registers directly or through a third party (employer, etc.) for an event.
The Participant is here considered as a consumer using an Internet service.
Any natural person who presents a communication (oral or displayed) or leads debates / exchanges or who speaks at a round table.
Composed of any natural person who examines, validates or rejects any communication or intervention proposal.
Webmaster / Site manager
Anyone who manages the website.
ARTICLE 2 - Scope
These General Conditions apply, without restriction or reservation to any use of the online "event" tool and, where applicable, to any payment, for registration to an event, offered by the Organizer (INRAE) to Participants on one of its websites.
The main characteristics of the service offered (registration, etc.) are presented on the website of the event concerned.
The Participant is required to take note of it before any registration for an event, whether this event is carried out on free registration or against payment.
The choice of registration for an event is the sole responsibility of the Participant.
The Organizer's contact details are mentioned on the dedicated event website.
These General Conditions of the “Event” platform are accessible at any time on the website and will prevail, where applicable, over any other version or any other contradictory document.
In accordance with the Data Protection Act of January 6, 1978 amended, reinforced and supplemented by the GDPR (general data protection regulation) which entered into force on May 25, 2018, the Participant has, at any time, a right to access, rectification, opposition, erasure and portability of all of their personal data. For the implementation of this device, the Participant is hereby invited to follow the procedures described in Article 9 of these general conditions.
The Participant declares to have read:
- of these General Conditions of the online tool "Event" and have accepted them by checking the box provided for this purpose before implementing the online registration and payment procedure,
- as well as the general conditions of use of the website dedicated to the event. Unless proven otherwise, the data recorded by the Organizer constitutes proof of all registrations and transactions made by the Participant via the website dedicated to the event.
The validation of the registration and, if necessary of the payment, by the Participant constitutes acceptance without restriction or reservation of these General Conditions here to be considered as general conditions of sale.
The Participant acknowledges having the required capacity to register and, if applicable, pay for the registration offered on the website of each event.
These General Conditions may be subject to subsequent modifications, the version applicable to registration or, where applicable, to purchase with payment relating to registration for a Participant's event is the one in force on the website on the date of registration or on the date the order is placed.
ARTICLE 3 - Registration for an event
3.1. Registration via an agent
Any registration of a person (principal) by another person (agent) to an event governed by this platform is part of a mandate from the first to the second.
The agent (the one who registers another person) is answerable not only for any fraudulent maneuver but also for mistakes he commits in its management.
3.2. No identity theft
By accepting these registration conditions, whether directly or through an agent, the Participant agrees to:
- not to attempt to usurp the identity of a third party,
- not to usurp the identity of a third party,
- not to use one or more data of any kind allowing to identify him in order to disturb his peace or that of others,
- not to undermine the honor or consideration of others.
3.3. Free event registration
When the site offers free registration (that is to say without consideration) for an event and the Participant wishes to register, the Participant completes the information required by the site.
The contractual information is subject to confirmation at the latest at the time of validation of the registration by the Participant.
The Participant has the possibility to check the details of his free registration and to correct any errors before confirming his acceptance.
This validation implies acceptance of all of these General Conditions.
It is therefore the Participant's responsibility to verify the accuracy of the order and to immediately report any errors.
Registration for the event will only be considered final after sending the Participant confirmation of acceptance of the registration by the Organizer, by email.
3.4. Registration for an event with order and payment
When the site offers registration for an event against payment and the Participant wishes to register, the Participant selects on the site of said event the services he wishes to order (registration - packages - number of nights - number of meals - supplement to title of the gala dinner - etc., according to the choices offered by the Organizer).
The contractual information is subject to confirmation at the latest when the registration (order) is validated by the Participant.
For registrations made exclusively on the internet, recording and registration are carried out when the Participant accepts these General Conditions, general conditions which apply here General Conditions of Sale by checking the box provided for this purpose and validating their order.
The Participant has the possibility to check the details of his registration, its total price and to correct any errors before confirming his acceptance (article 1127-2 of the Civil Code).
This validation implies acceptance of all of these General Conditions and constitutes proof of the sales contract.
It is therefore the Participant's responsibility to verify the accuracy of the order and to immediately report any errors.
In principle, registration for the event will not be considered final until the Participant has sent confirmation of the acceptance of the order by e-mail by the Organizer, and after receipt of the full price, by the Organizer.
Any order placed on the website of the event concerned constitutes the formation of a contract concluded at a distance between the Participant and the Organizer.
The Organizer reserves the right to cancel or refuse any order from a Participant with whom there is a dispute relating to the payment of a previous order.
In the context of the relations between the Organizer and the Participant, the sums paid in advance are to be considered as down payments except for laws and regulations to the contrary.
3.5. Capture, recording or transmission of personality rights (image - voice - words - etc.) during the event
As part of the event for which the Participant is registering, said Participant, through the checkbox on the site during registration, confirms or denies the transfer of his personality rights, in particular his right to image, by his voice and his name to the Organizer of the event.
If he accepts, the Participant validates that this transfer of personality rights is worth:
- for the lifetime of the event site or the valuation of acts of the event,
- reproduction and representation of still and moving images, sounds and / or the Participant's image, together and / or separately, in full and / or in part,
- solely for the promotion of the event or its actions.
The site may then proceed to a video broadcast or a promotion in the form of animated (video) or still (photos) images by any digital technical means and process, on any written media (which includes infomercials and advertisements). editorial which are editorial presentation articles, excluding press announcements), audiovisual, IT (waves, cables, satellites, computer networks, etc.), on media such as film, paper, video, and on all networks, interactive or not including the global Internet network.
This transfer is granted free of charge, for the whole world.
It is understood that this ventue
3.6 Deonto-vigilance - Integrity of communications and acts of the event
No communication should take place without the research work having been validated ethically and legally in accordance with national and international standards.
Any speaker or Participant in the event therefore undertakes to take all necessary measures to present any contribution, oral, written, fixed or animated, with the highest level of integrity.
In this context, all stakeholders undertake:
- to declare any relationship of interest and to refrain in the event of a risk of conflict,
- to fight against and refuse any situation of conflicts of interest.
As part of the proper conduct of the event, any Participant detecting inappropriate conduct in any area (scientific ethics - relationship with others - relationship with the environment) immediately informs the Organizer.
ARTICLE 4 - Prices if registration for an event against payment
The current prices for registrations offered by the Organizer are provided on the website of the event concerned.
Prices may vary depending on when registration is made.
The prices are expressed in Euros, HT and TTC.
These prices are steady and not subject to revision during their period of validity, as indicated on the website of the event concerned, the Organizer reserving the right, outside this period of validity, to modify the prices at any time.
The payment requested from the Participant corresponds to the total amount of the registration (worth here as a purchase), including the related costs.
A receipt is issued by the Organizer. This receipt is given to the Participant upon confirmation of registration. It complies with the options offered by the site of the event concerned (sending by email or post).
ARTICLE 5 - Payment terms
In principle, the price is payable in cash, in full on the day of registration (here being an order) by the Participant, in accordance with the terms specified above,
- by credit card,
- in cash, on site with the accountant, up to the maximum limit of the regulatory authorized thresholds,
- by bank check,
- Wire Transfer.
In the event of payment by check, it must be issued by a bank domiciled in metropolitan France or Monaco. The cashing of the check is made upon receipt.
Payment data is exchanged in encrypted mode using the 128-bit SSL Protocol and in accordance with the French monetary and financial code.
The Organizer remains at the disposal of the Participants for the purposes of any adjustments to the billing terms required for the accounting management of said Participants.
No additional costs, greater than the costs borne by the Organizer for the use of a means of payment, may be billed to the Participant.
ARTICLE 6 - Provision of Services: the holding of the event
6.1. Free event
The Organizer undertakes to use its best efforts to organize the event.
If the event is canceled or moved to a date other than that initially scheduled for any reason other than force majeure or the fact of the Participant, the Organizer shall inform the Participant without delay and as soon as possible of this development.
6.2. Event with registration against payment
Registrations ordered by the Participant will be provided when the event is held under the conditions provided for in these General Conditions supplemented by the special conditions of sale accessible on the site of the event concerned.
The Organizer undertakes to make its best efforts to provide the services ordered by the Participant, within the framework of an obligation of means and within the deadlines specified above.
If the event is canceled or moved to a date other than that initially scheduled for any reason other than force majeure or the fact of the Participant, the sale may be resolved at the written request of the Participant under the conditions provided for in articles L 216- 2 and L 216-3 of the French Consumer Code.
The sums paid by the Participant will then be returned to them no later than fourteen days following the date of termination of the event.
The Organizer's identification is entered on the site of the event concerned.
ARTICLE 7 - Right of withdrawal
7.1 Withdrawal in the event of a free registration event
The Participant has a right of withdrawal. He informs the Organizer as soon as possible by following the rules of decorum of this development with regard to his non-participation.
7.2 Withdrawal in the event of an event on registration against payment
The Participant has, in accordance with the law a withdrawal period of 14 days from the conclusion of the contract to exercise his right of withdrawal from the Organizer and cancel his order, without having to justify reasons or pay any penalty, at the end of an exchange or refund, unless the performance of the services has started, with the agreement of the Participant, before the end of the withdrawal period.
The right of withdrawal can be exercised online, using the attached withdrawal form and also available on the “event” website, in which case an acknowledgment of receipt will be immediately communicated, by any written means, to the Participant by the organizer.
The right of withdrawal can also be exercised by any other declaration, unambiguous, expressing the desire to withdraw and in particular by post sent to the Organizer mentioning the order concerned by this withdrawal.
In the event of exercise of the right of withdrawal within the aforementioned period, only the price of the ordered event services will be reimbursed. Any additional services for residential accommodation, transport of goods, car rental, catering or leisure activities, because they must be provided on the date of the event cannot be withdrawn (article L 221-28 French Consumer Code).
Reimbursement of the sums actually paid by the Participant will be made within fourteen days (no later than 14 days) from the receipt by the Organizer of the Participant's notification of withdrawal.
ARTICLE 8 - Responsibility of the Organizer
8.1 Liability for commitments
The Organizer is subject to a general obligation on the results targeted due to the organization of the event.
Anyone participating in the event undertakes to monitor the expected services. In the event of an anomaly between its reservation and the service delivered, it immediately informs the Organizer.
8.2 Limitation of the Organizer's liability
The Organizer's guarantee is limited to the reimbursement of event services actually paid by the Participant.
The Organizer cannot be considered responsible or at fault for any delay or non-performance resulting from the occurrence of a case of force majeure recognized by French law and case law.
Registrations and any additional services provided through the website of the Organizer's relevant event site comply with the regulations in force in France.
The Organizer cannot be held liable in the event of non-compliance with the legislation of the country in which the Participant is located.
Article 9 - Protection of personal data in the context of participation in an event
In accordance with the Data Protection Act of January 6, 1978 amended, reinforced and supplemented by the GDPR (general data protection regulations) which entered into force on May 25, 2018, personal data (DCP) collected as part of the registration for the event are last name, first name, civility, email, institute, address, city, zip code, country and special diet.
These personal data are subject to computer processing implemented by the Organizer of the event.
The purpose of these DCPs is to manage registration for an event, whether it is free or against payment, the management of disputes and unpaid bills, the management of complaints.
Option 1 if the event is free of charge: The legal basis for this processing is the performance of the public interest mission.
Option 2 if the event is for consideration: The legal basis for this processing is contractual performance.
DCP collected for the purpose
The duration of the conversation
5 years from the resolution of the complaint
Management of disputes and unpaid bills
10 years from the end of the remedies
DCP collected for registration to the event
2 or 4 years from registration unless the Participant, when registering, has ticked the box agreeing that his DCP will be reused subsequently for the holding of a new event or new communication.
DCP related to the financial management of event registration
10 years from registration
At the end of the indicated retention periods, the data will be destroyed.
These DCP can be communicated to the budgetary and accounting services of the Organizer or to any service provider, services exclusively responsible for the execution, processing and management of the event.
No transfer of personal data outside the European Union are carried out.
You have a right of access, rectification, opposition for legitimate reasons, limitation and erasure relative to all personal data concerning you under the conditions provided for by the Data Protection Act of 6 January 1978 as amended. , reinforced and completed by the GDPR (General Data Protection Regulation) which entered into force on May 25, 2018.
You can exercise these rights by writing to the generic email address of the Event Organizer at firstname.lastname@example.org or by post at:
50 Avenue de Verdun – Gazinet
F-33612 Cestas cedex
In case of doubt as to the identity of the person exercising his rights, a signed identity document will be requested.
The data controller has appointed a Personal Data Protection Officer (DPO).
You can contact him/her by email at email@example.com or by post at:
INRAE - ETTIS Unit
24 Chemin de Borde Rouge – Auzeville
F-31326 Castanet Tolosan cedex
If you feel, after contacting the Organizer, that your IT rights and Freedoms have not been respected, you have the possibility to lodge a complaint with the CNIL by online http://www.cnil.fr/ or by post at:
National Commission for Informatics and Freedoms
3 Place de Fontenoy
F-75334 PARIS CEDEX 07
ARTICLE 10 - Intellectual property
The content of the event website is governed by the general conditions of use of the site.
ARTICLE 11 - Unpredictability
These General Conditions expressly exclude the legal contingency regime provided for in article 1195 of the French Civil Code for all Service operations from the Provider to the Participant.
The Organizer and the Participant therefore each waive the right to avail themselves of the provisions of article 1195 of the French Civil Code and the unforeseen regime provided for therein, committing to assume their obligations even if the contractual balance is found. upset by circumstances which were unforeseeable when the registration was concluded, even though its execution would prove to be excessively expensive and to bear all the economic and financial consequences.
ARTICLE 12 - Forced execution in kind
By way of derogation from the provisions of article 1221 of the French Civil Code, the Parties agree that in the event of a breach by either Party of its obligations, the Party victim of the default may not request its execution. forced in kind.
ARTICLE 13 - Force majeure
The Parties cannot be held responsible if the non-performance or delay in the performance of any of their obligations, as described herein, results from a case of force majeure, within the meaning of article 1218 of the French Civil Code.
ARTICLE 14 - Applicable law - Language
These General Conditions and the operations resulting from them are governed and subject to French law.
These General Conditions of Sale are written in French. In the event that they are translated into one or more foreign languages, only the French text will prevail in the event of a dispute.
ARTICLE 15 - Disputes in the event of an event with registration for a fee
All disputes to which the purchase and sale transactions concluded in application of these general conditions in this case must then be considered as general conditions of sale could give rise, concerning their validity, their interpretation, their execution, their termination. , their consequences and their consequences and which could not be resolved between the seller and the Participant will be submitted to the competent courts under the conditions of common law.
The Participant is informed that he may in any case resort to conventional mediation or any alternative dispute resolution method (conciliation, for example) in the event of a dispute.
ARTICLE 16 - Pre-contractual information - Acceptance of the Participant in the event of an event with registration for a fee
The Participant acknowledges having had communication, prior to placing his registration (his order and the conclusion of the contract, in a readable and understandable manner, of these General Conditions and of all the information listed in article L. 221- 5 of the French Consumer Code and in particular the following information:
- the essential characteristics of the event, taking into account the communication medium used and the service concerned;
- the price of registration for the event and any additional costs;
- the date on which the Organizer undertakes to hold the event;
- information relating to the identity of the Service Provider, its postal, telephone and electronic contact details, and its activities, if it is not apparent from the context;
- information relating to legal and contractual guarantees and their implementation methods;
- the functionalities of the digital content and, where applicable, its interoperability;
- the possibility of resorting to conventional mediation in the event of a dispute;
- information relating to the right of withdrawal (existence, conditions, time limit, methods of exercising this right and standard withdrawal form), the terms of termination and other important contractual conditions;
- the means of payment accepted.
The fact for a natural (or legal) person to register for an event and therefore to order on the website of the event concerned entails full and complete acceptance and acceptance of these General Conditions and obligation to pay for the Services ordered, this is expressly recognized by the Participant, who waives, in particular, to rely on any contradictory document, which would be unenforceable against the Organizer and the Service Provider.
APPENDIX I - Cancellation form
The withdrawal form to download must be completed and returned only if the Participant wishes to withdraw from the order placed on ”Indicate the website”, except for exclusions or limits to the exercise of the right of withdrawal according to the applicable General Conditions.
The Participant has a right of access, rectification, opposition for legitimate reasons, limitation and deletion relative to all data concerning him under the conditions provided for by the Data Protection Act of January 6, 1978. amended, reinforced and supplemented by the GDPR (general data protection regulation) which entered into force on May 25, 2018. He can exercise these rights by writing to the Organizer of the event whose postal address is indicated in the 'Contact' section of this site, accompanying their request with their full address and any signed identity document.